In the IUIE there is a TIME report that produces a list of timesheets with hours by pay period that have not been approved at either the supervisor level or payroll processor level. Again, these timesheets have hours on them. The report pulls out any zero hour timesheets.

This is the Auto Approved Timesheet Detail report is found in the IUIE using the following path:

HRMS/Payroll/Timekeeping/Auto Approved Timesheet Detail.

A couple things to note when you first run the report:

1. A timesheet may have multiple lines on the report because it shows a line for every supervisor or payroll processor who did not approve the timesheet. If an employee has 4 supervisors, the timesheet will show a line for each of those 4 supervisors. That enables you to easily identify everyone who you should address “not approving” with.
2. The column “Act Rqst Desc” shows at what level the timesheet was auto approved. If it says “Supervisor Rule” that means that the supervisors did not approve the timesheet. Likewise, “Payroll Processor Rule” means that the payroll processors did not approve the timesheet.

Please take a moment to run this report for your unit. Use it to follow up with people about the requirement to review and approve timesheets where necessary. As Fiscal Officers, you are responsible for ensuring adequate controls are in place and policies are being followed.