A W-2 is required to be issued to employees to report taxable wages, and the associated income and employment taxes that were withheld, during the calendar year. There are a few situations where an employee may be expecting a W-2 but one is not issued by Indiana University:

• the payments issued to you did not constitute wages although they may be considered taxable income, OR


• the wages you received were exempt from reporting on the W-2 because you claimed the benefits of an income tax treaty, OR


• the wages you received were earned outside of the United States AND you are not a U.S. person (foreign sourced income).

My situation is not addressed above and I still have not received the Form W-2. Can you explain why?

The Form W-2 is generally required to be post-marked by January 31st each year. Forms are printed and mailed during the last week of January. The form is mailed to the Employee Home address recorded in university records as of January 7th. If you moved but failed to update your Employee Home address prior to January 7th, the US Postal Service will forward the tax document to your new address if you filed a change of address form with their office. Undeliverable Forms W-2 are returned to the FMS Customer Service office in Bloomington.

Visit the Tax Form Forecast page to monitor the status of the tax forms issued by Indiana University.

How do I request a duplicate of Form W-2?

In order to allow time for the original W-2 to be delivered through first class mail, we do not honor requests for issuance of a duplicate tax form for the most current year until after February 10th. Starting Feb 10, 2012 your 2011 form will be available for download in OneStart. Reprints are for tax year 2007-2010 are now available through Onestart. Go to the Services tab and select Employee Center. Under W-2 Information it lists the W-2 form available. Click view to retrieve. To request a paper copy click on Duplicate Tax Form Request. Please visit our duplicate W-2 procedures for instructions.