As a new employee or an IU employee in a new job, there are many electronic tools available to you.
These are all available in the Employee Center in OneStart. To learn how to navigate in OneStart go to OneStart Navigation.
Once you log into OneStart, click on the Services tab in the top row of tabs. This takes you to your Services page which contains your Human Resources information as well as the My Finances channel.
Click on Employee Center button in the left navigational bar. The Employee Center offers an array of options for you to review or to update as needed. Important tools included are Direct Deposit and View Paycheck in the Payroll Information channel, Personal Information Summary in the Personal Information channel, and your Tax Information and Benefits Self Service. As a new employee you need to learn about the following tools:
Online Payroll Direct Deposit:
If you did not sign up for direct deposit of your paycheck via paper form when you were hired, please visit OneStart and set this up. If you do not sign up for direct deposit of your paycheck, IU automatically issues a paycard prior to your second paycheck. If you have already set up your direct deposit, the online system allows you to make modifications as needed to your direct deposit account(s). Under Payroll Information click on the Direct Deposit link to get to the Direct Deposit Services page. Click on the Payroll button after reading the statement below it.
You should now see a window titled Direct Deposit followed by your name directly underneath
To find instructions on setting up your direct deposit account, go to Direct Bank Deposit for Indiana University Faculty and Staff or click on the HELP link in the Direct Deposit pop-up screen.
Online View Paycheck and View Payroll Year-To-Date Totals:
You can use OneStart to review your paycheck online as IU has eliminated paper notifications. The online view displays the complete breakdown or your current and previous IU paychecks.On the Employee Center page, go to the Payroll Information section. You can click on View Paycheck or View Payroll YTD Totals.
Access your W-2 and WH-4 forms in the Tax Information section in the OneStart Employee Center. Tax Information and Forms in OneStart shows you how to find your W-2, WH-4, and other tax information in One Start.
W-2s for 2011 are delivered electronically through the Employee Center in OneStart, making the retrieval process more convenient for employees.
IU Employees must consent
to receive the W-2 online.This consent will allow retrieval of your 2011 W-2 form 1-2 weeks earlier than mailed paper forms. To consent for online delivery and view prior year W-2s, visit the Tax Information section of the Employee Center in OneStart at www.onestart.iu.edu. Click here to link for details to find in OneStart.
Electronic WH-4 Tax Form: Self-service Indiana’s Employee’s Withholding Exemption and County Status Certificate (WH-4) allows employees to update their state and local exemptions, additional withholding, and additional exemption status electronically through OneStart. The WH-4 form is filled out for new employment (or when your tax situation changes) for determining how much money is withheld for state and local income taxes. Access the WH-4 form in the Tax Information section in the OneStart Employee Center. Click the edit button under IN State and Local Tax Withholding to access the WH-4 Tax Information page to see and/or update your tax information.
Tax Information for Student Academic or Adjunct Faculty Appointees:
If you are appointed as a student academic or adjunct faculty, Indiana University’s tax withholding process may result in lower than expected federal income tax withholding. The following link may help you understand how to determine what is appropriate for your specific tax situation: http://www.fms.indiana.edu/newkb/contractKB.pdf. You can update your withholding by filing a new W-4 and request an additional amount of federal tax to be withheld from each future check. You may update your withholding online in OneStart in the employee self service portal. The online W-4 is located on the “Services “ tab, under the “Employee Self Service” portal. Click on the “Update Federal Tax Withholding (W4)” link to change your withholding. You can also submit an updated tax form to your campus or departmental payroll processor. You can download the federal W-4 form at Printable Tax Forms or you can request a form from your departmental payroll staff.
Duplicate Tax Form Request is available through OneStart for reprints to be mailed or faxed if not available in the W-2 Data Available section under W-2 Information.
Former student or employees may access the Request for IU Duplicate Tax Form(s) to be Mailed or Faxed form for reprints.
Click on the Benefits Self Service link to see all health, insurance, pension or other benefit information as well as review your dependent and beneficiary personal information.
The Personal Information section
where you can go to update all contact information. Keeping this up to date assures getting important information, documents, and updates.Click on the Personal Information Summary link to review your information.
Questions or comments? Visit the contact form on our web site at FMS Support Form .