YEC Newsletter Content
YEC 2009: Home page for year-end closing newsletter.
Year-End Closing: Important facts about year-end closing.
Year-End Closing Schedule: Print off a copy of the year-end closing schedule and keep important dates close at hand.
Year-End Production Reports: Available reports during the year-end closing process.
CAMS Closing: Year-end closing notes for Capital Asset Management.
Contract and Grant Closing: Year-end closing information for Contract and Grant accounts.
Auxiliary Accounting: Year-end closing information for Auxiliary and Service accounts.
Accounts Receivable: Changes with Write-Off Receivables and other Accounts Receivable news.
Accounts Payable: Year-end closing information for Accounts Payable.
FIS/TP Documents: A number of documents are designed specifically for processing financial transactions after June 30.
Clearing Accounts: Emerging policy on the use of clearing accounts.
IU Foundation Accounts: Fiscal year-end deadline information.
|
| Pre-closing |
Monday,
June 8
|
Generation of the following reports:
- General Funds Budget Reversion Report by RC
- Outstanding Orders List by RC
- Negative Cash Balances for 20-66 Accounts
- Prior Year Report of June Activity by RC
- General Ledger—FMS Only
- General Fund Balance Sheet
|
Friday,
June 26
|
NACUBO Annual Conference Begins |
Tuesday,
June 30 |
Last day for billing and encumbrance transactions
NACUBO Annual Conference Ends |
First Closing |
Friday,
July 3 |
Indiana University recognizes Independence Day |
Monday,
July 6 |
Cut-off for Fiscal 2009 AP invoices that were received on or before July 6 and dated on or before June 30. |
Tuesday,
July 7 |
First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.
CAMS Processing of GECs for Fiscal 2009 AP invoices |
Wednesday,
July 8 |
Generation of the following reports
- General Funds Budget Reversion Report by RC
- Outstanding Orders by RC
- Negative Cash Balance Listing for 20-66 Accounts
- Positive Cash Balance Listing for 20-66 Accounts
- Summary of General Fund Income by RC
- First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
- Fund Statement
- General Ledger—FMS Only
- General Fund Balance Sheet
|
Thursday,
July 9 |
Run June Depreciation (batch process sets create date for assets created from July 1 through July 9 to June 30, 2009) |
Second Closing |
Tuesday,
July 14 |
Second closing at 5:00 p.m. (excluding Auxiliaries) |
Wednesday,
July 15 |
Prepare and distribute summary reports for campus closings:
- General Funds
Budget Reversion Report by RC
- Listing of
Transactions Posted After First Closing
- Negative
Cash Balances for 20-66 Accounts
- Positive
Cash Balances for 20-66 Accounts
- Fund Statement
- General Ledger–FMS Only
- General Fund
Balance Sheet
|
Monday,
July 20 |
All auxiliary vouchers must be entered and approved. Different campuses may have earlier deadlines |
Final Closing |
| Tuesday - Thursday,
July 21 - 23 |
Campus Closing Meetings |
| Friday,
July 24 |
Final closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon. |
Saturday,
July 25 |
CAMS Final Snapshots |
Monday,
July 27 |
Generation of the following reports:
- General Funds Budget Reversion Report by RC
- Listing of Transactions Posted After Second Closing
- Outstanding Orders List by RC
- Negative Cash Balances for 20-66 Accounts
- Positive Cash Balances for 20-66 Accounts
- Summary of General Fund Income by RC
- Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
- Final Fund Statement
- Final General Ledger–FMS Only
- General Fund Balance Sheet
|
Tuesday,
July 28 |
Run July Depreciation |
|
