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IU Foundation Year-End Closing Deadline Information

YEC Newsletter Content

YEC 2009: Home page for year-end closing newsletter.

Year-End Closing: Important facts about year-end closing.

Year-End Closing Schedule: Print off a copy of the year-end closing schedule and keep important dates close at hand.

Year-End Production Reports: Available reports during the year-end closing process.

CAMS Closing: Year-end closing notes for Capital Asset Management.

Contract and Grant Closing: Year-end closing information for Contract and Grant accounts.

Auxiliary Accounting: Year-end closing information for Auxiliary and Service accounts.

Accounts Receivable: Changes with Write-Off Receivables and other Accounts Receivable news.

Accounts Payable: Year-end closing information for Accounts Payable.

FIS/TP Documents: A number of documents are designed specifically for processing financial transactions after June 30.

Clearing Accounts: Emerging policy on the use of clearing accounts.

IU Foundation Accounts: Fiscal year-end deadline information.

To ensure your deposits and check requests are processed before fiscal year end, please note the following guidelines:

Gift Administration Deposits

Gifts
All contributions (cash, check or credit card gifts) received by the IUF Depositor by 10:00 a.m. on June 30, 2009 will be deposited and posted to the appropriate donor record and account.  We ask that deposits reach the Bloomington Gift Administration office by the 29th of June to ensure that the fiscal year end is successful.

IUPUI Gifts
All contributions (cash, check or credit card gifts) received by the IUF Depositor by 5:00 p.m. on June 26, 2009 will be deposited and posted to the appropriate donor record and account.  We ask that deposits reach the IUPUI Gift Administration office by the 25th of June to ensure that the fiscal year end is successful.

Gifts in Kind
Gifts of personal property, or stock, must be received by the Bloomington Gift Administration office no later than the 19th of June to ensure the gifts are recorded by June 30, 2009.

Accounts Payable
 
Vendor payments or e-doc transfers between Foundation accounts:
To ensure that payments or transfers are paid in this fiscal year and posted to your June 30, 2009 IUF statement of account, your payment request or transfer form e-doc must be received by the IU Foundation Accounts Payable Office by 5:00 p.m. on Friday, June 19, 2009.

Payments to IU accounts:
To ensure a transfer of IU Foundation funds to your IU account by June 30, 2009, your check request MUST be received by the IU Foundation Accounts Payable Office by 5:00 p.m. on Monday, June 15, 2009.  Funds will be sent to IU via ACH on Thursday June 25, 2009.  IU will post the funds to your IU account on or by June 30, 2009.  Additionally, for all scholarship, fellowship and award reimbursements, please attach IU documentation and/or report that clearly confirms that recipient met donor restricted criteria and proof of disbursement by the Bursar office.

For assistance, please contact:
Accounts Payable—Debra Ikerd, 855-3144 dikerd@indiana.edu
Gift Administration—Martin Leal, 855-6300 mleal@indiana.edu

Block IU Last Updated 5/19/2009
400 E. 7th Street, Poplars 527, Bloomington, IN 47405 (812) 855-0375
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