2006-2007
Year-End Closing
June, 2007

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2006-2007 Year-End Closing Schedule
June 30, 2007

Pre-closing

Tuesday, June 5

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Negative Cash Balance Listing for 20-66 Accounts
  3. Outstanding Orders List by RC
  4. Prior Year Report of June Activity by RC
  5. Preliminary General Ledger—FMS Only
  6. Preliminary General Fund Balance Sheet

Friday, June 29

Last day for billing and encumbrance transactions

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First Closing

Thursday, July 5 Cut-off for Fiscal 2007 AP invoices that were received and dated on or before June 30.
Friday, July 6

First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

CAMS Processing of GECs for Fiscal 2007 AP invoices
Monday, July 9 Generation of the following reports
  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders List by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Preliminary Fund Statement
  8. Preliminary General Ledger—FMS Only
  9. General Fund Balance Sheet

Run June Depreciation (batch process sets create date for assets created from July 1 through July 10 to June 30, 2007) -end of batch (regular time)

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Second Closing

Friday, July 13

Second closing at 5:00 p.m. (excluding Auxiliaries)

Monday, July 16

Prepare and distribute summary reports for campus closings:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Fund Statement
  6. Preliminary General Ledger–FMS Only
  7. General Fund Balance Sheet

Friday, July 20

All auxiliary vouchers must be entered and approved - Different campuses may have earlier deadlines

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Final Closing

Monday - Wednesday,
July 23 - 25

Campus Closing Meetings

Thursday, July 26

Final closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.
Friday, July 27

CAMS Final Snapshots

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balance Listing for 20-66 Accounts
  5. Positive Cash Balance Listing for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet
Saturday, July 28 NACUBO Annual Conference Begins
Monday, July 30 Run July Depreciation - beginning of batch (9PM)
Tuesday, July 31 NACUBO Annual Conference Ends

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