2004–2005
Year-End Closing
June, 2005

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2004-2005 Year-End Closing Schedule

Pre-closing

Monday, June 6

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Negative Cash Balance Listing for 20-66 Accounts
  3. Outstanding Orders List by RC
  4. Prior Year Report of June Activity by RC
  5. Preliminary General Ledger—FMS Only
  6. Preliminary General Fund Balance Sheet

Thursday, June 30

Last day for billing and encumbrance transactions

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First Closing

Tuesday, July 5 Cut-off for Fiscal 2005 AP invoices that were received and dated on or before June 30.
Wednesday, July 6

First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

CAMS Processing of GECs for Fiscal 2005 AP invoices
Thursday, July 7 Generation of the following reports
  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders List by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Preliminary Fund Statement
  8. Preliminary General Ledger—FMS Only
  9. General Fund Balance Sheet
Saturday, July 9 NACUBO Conference Begins
Tuesday, July 12 NACUBO Conference Ends

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Second Closing

Thursday, July 14

Second closing at 5:00 p.m. (excluding Auxiliaries)

Friday, July 15

Prepare and distribute summary reports for campus closings:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Preliminary Fund Statement
  6. Preliminary General Ledger–FMS Only
  7. General Fund Balance Sheet

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Final Closing

Wednesday,
July 20

All auxiliary vouchers must be entered and approved--Different campuses may have earlier deadlines.

Thursday & Friday,
July 21& 22

Closing meetings with campuses

Monday, July 25

Final closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

Tuesday, July 26

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balance Listing for 20-66 Accounts
  5. Positive Cash Balance Listing for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet

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