2002–2003

Year-End Closing

June, 2003

FMS Home

Newsletters
    Subscribe
    Archives
    Feedback

Current Issue
    YEC Home
    02–03 YEC
    YEC Schedule
    YEC Reports
    Capital Asset Mgmt.
    Contracts & Grants
    Auxiliary Accounting
    Accounts Payable
    Accounts Receivable
    TP Documents
    Clearing Acct Closing

2002-2003 Year-End Closing Schedule

Pre-closing

Monday, June 9

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Negative Cash Balance Listing for 20-66 Accounts
  3. Outstanding Orders List by RC
  4. Prior Year Report of June Activity by RC
  5. Preliminary General Ledger—FMS Only
  6. Preliminary General Fund Balance Sheet

Monday, June 30

Last day for encumbrances excluding travel

Back to top.

First Closing

Monday, July 7 First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.
Tuesday, July 8 Generation of the following reports
  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders List by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Preliminary Fund Statement
  8. Preliminary General Ledger—FMS Only
  9. General Fund Balance Sheet

Back to top.

Second Closing

Wednesday, July 16

Second closing at 5:00 p.m. (excluding Auxiliaries)

Thursday, July 17

All non-reporting Auxiliaries must have their information turned into Auxiliary Accounting.

Prepare and distribute summary reports for campus closings:
  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Preliminary Fund Statement
  6. Preliminary General Ledger–FMS Only
  7. General Fund Balance Sheet

Sunday, July 20

All auxiliary vouchers must be entered and approved – Different campuses may have earlier deadlines

Back to top.

Final Closing

Wednesday & Thursday, July 23 & 24

Closing meetings with campuses

Friday, July 25

Final closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

Saturday, July 26

NACUBO conference begins

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balance Listing for 20-66 Accounts
  5. Positive Cash Balance Listing for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet

Tuesday, July 29

NACUBO conference ends.

Back to top.