2001–2002

Year-End Closing

June, 2002

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2001-2002 Year-End Closing Schedule

 

Pre-closing

Monday, June 10

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Negative Cash Balance Listing for 20-66 Accounts
  3. Outstanding Orders List by RC
  4. Prior Year Report of June Activity by RC
  5. Preliminary General Ledger—FMS Only
  6. Preliminary General Fund Balance Sheet

Friday, June 28

Last day for encumbrances excluding travel

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First Closing

Friday, July 5

First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

Saturday, July 6

Generation of the following reports

  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders List by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Preliminary Fund Statement
  8. Preliminary General Ledger—FMS Only
  9. General Fund Balance Sheet

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Second Closing

Monday, July 15

Second closing at 5:00 p.m. (excluding Auxiliaries).

Tuesday, July 16

All non-reporting Auxiliaries must have their information turned into Auxiliary Accounting.

Prepare and distribute summary reports for campus closings:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Preliminary Fund Statement
  6. Preliminary General Ledger–FMS Only
  7. General Fund Balance Sheet

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Final Closing

Saturday, July 20

NACUBO conference begins

All auxiliary vouchers must be entered and approved — Different campuses may have earlier deadlines

Tuesday, July 23

NACUBO conference ends.

Wednesday and Thursday,
July 24 and 25

Closing meetings with campuses

Friday, July 26

Final closing at 5:00 p.m. Entries due in by noon.

Saturday, July 27

Generation of the following reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balance Listing for 20-66 Accounts
  5. Positive Cash Balance Listing for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet

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