2001–2002
Year-End Closing
June, 2002
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Financial Documents
CAMS encourages organizations to approve their financial documents that impact capital object codes on or before June 30, 2002. This would include re-classifications, or account movement. It is important to remember that Financial Documents with a capital object code either create a new asset or modify an existing asset. When modifying an existing asset, please check the amount on the asset to ensure the amount on the financial document corresponds to the asset amount. To find the amount charged against account or object code for a given asset number you can:
Use the More button on the Capital Asset Lookup screen, which is called from the Search button on the Assets to be Updated Screen. The More button will take you to the Capital Asset Maintenance screen where you can click on the Payment button. The Payment button will display payments applied to the asset. The amount on your document should not exceed the amount for that account or object code on the asset.
Remember: Financial documents can only modify one asset per transaction.
Physical Inventories
To complete a physical inventory, all Asset Retirement, Asset Transfer, and Equipment Loan/Return Documents must be approved on or before June 30, 2001. Any Retirement or Transfer document not approved before June 30 will be routed to the University Capital Asset Office to be held "for approval" until after July 27.
Jim Engel (Director, Auxiliary, Plant Fund Accounting, Accounts Receivable and Capital Assets) would be very happy to answer any questions or concerns you have. Please contact Jim by phone at (812) 855-4412 or by email at njengel@indiana.edu.
Pending Document Report
A report of pending documents for your organization may be generated from the Unapproved Documents in inbox by Chart and Org report. The report can be found at the following URL:
https://fdrs.fms.indiana.edu/cgi-bin/Launchpad/Launchpad.pl/tp/unappr_inbox
Note: To access this report you will need access to the FDRS Pre-Defined Queries section; you may register at the following URL: https://fdrs.fms.indiana.edu/cgi-bin/register/register_user.pl. If you are already an FDRS user and cannot access the FDRS, contact FMS Customer Service at (812) 855-0375 or fmshelp@indiana.edu.