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New! Online Access to Bank Reconciliations Forms

The FMS Bank Reconciliations area [Bank Recs] announces a new online system for interacting with check processing. The Stop Payment & Reissue, Stop Payment & Cancel, Check Cancellation, and Check Status Forms are now available via the Web. Now, there is no need for you to call the Bank Rec area to see if a check has been paid.

To use this convenient new feature, follow these steps:

  1. Open the FMS Web Home Page (http://www.fms.indiana.edu) in your browser.
  2. Choose Cash Control from the FMS Customer Services list.
  3. Click the appropriate link to access each form.
  4. If you use a given form frequently, we recommend that you add a Bookmark (Netscape) or add it to your Favorites (Internet Explorer).
  5. Fill out the form and click the Submit button.

Alternatively, you can fill out the forms on your computer, and rather than Submitting, you can print and fax them to us at (812) 856-4483. If you do so by 3:00 p.m., we can usually process a Stop Payment the same day. Checks can be mailed the following day. If the check has been paid we will fax you a copy. Should there be any other issues that arise we will contact you.

Either way, your request routes directly to the Bank Rec area for faster service to you.

Please notice that the Check Cancellation form must be printed and filled out. Send the form to FMS Customer Service in Poplars 527 along with the original check attached. If you do not have the original check you will need to use the Stop Payment & Cancel form instead.

Here are some other tips for your information:

  • If you have any questions about stale dated checks (checks over six months old) please feel free to contact either Julie Mayer or Cheryl Jeffers in Bank Recs.
  • Payroll checks that have not been picked up by the payee should only be held by your office for four weeks. These checks should then be sent to FMS Bank Recs, Poplars 225 IUB. Employees may then come to our office to receive their check.
  • You may have noticed that there has been a change to the Cash Receipts Voucher. The Org Ref # is now Org Document #. Any person using the Advance Deposit area should continue to put their bank code in the Org Document # field.
  • We would also like to state that it is very important that all documents are processed in a timely manner. Any funds received during the month should be processed on a document before the end of the month for accurate accounting to the General Ledger.

Please feel free to contact either Julie Mayer 855-5221 or Cheryl Jeffers 855-2565 for any questions you may have. Thank you for using our new forms!

You may also email us at Bank_Rec@exchange.indiana.edu

The FMS Newsletter Online serves the Indiana University community by keeping faculty, staff, and students informed about university financial policies, initiatives and changes in business practices, and updates and enhancements to the Financial Information System (the university-wide electronic financial transaction processing environment).

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Last updated: 03/8/2001
Comments: FMS Help Desk
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