PDF version of this newsletter.

FMS Training

Tracey Mui has jumped in with both feet as the new FMS Training and Documentation Specialist. In addition to taking over the FIS, Payroll and TIME training she has started creating interactive training modules for Payroll and TIME using Adobe Captivate. We hope to have training demos posted under “Training” on the FMS web site in the near future.

FMS Training has a link on the FMS home page which lists all FMS training and detailed explanations of each training session. Topics cover training in FIS, Payroll, and TIME.

Kuali Financial System Implementation Update

IU Kuali Website

The project team working on replacing the FIS with the Kuali Financial Systems (KFS) in December of 2012 has accomplished a great deal in the last few months. A few items of note follow:

• Document conversion work has been moving along with the intention of moving historical FIS documents into KFS. 
• Work is wrapping on developing a user friendly KFS portal for One Start. 
• The various Subject Matter Experts (SMEs) have been testing the latest release of KFS.
• We have reached out to the various campuses to discuss the implementation and solicit “super users” who are willing to get into KFS for a few hours per week.   
• We are compiling a KFS implementation list-serv so that we can communicate directly with our users going forward.   

Accounts Receivable, Auxiliary Accounting, Capital Assets, and Student Loan Administration

FY2012 Q1 Variance Analysis Dates:

• Thursday, October 20th: All auxiliary vouchers are complete, unless an earlier date was specified by your campus.
  
• Friday, October 28th: Send completed analysis and reports to fmsaux@indiana.edu.
  
• Friday, November 4th: Follow-up questions sent from Auxiliary Accounting to organizations.
• Friday, November 11th: Answers to follow-up questions due to fmsaux@indiana.edu.

FODS

The curriculum for the 2011-12 FODS sessions is available at http://www.fms.indiana.edu/avpfms/FODShome.asp.

Indiana University is coordinating with the Hackett Group and other Big 10 institutions to undertake a benchmarking project of administrative services. For this project, activities in research administration, finance, procurement, and payroll will be benchmarked. Coordination of these efforts allows the institutions involved to create a systematic process to compare performance in select administrative areas against peers and top industry performers. The goal of this effort is to gain the ability to highlight operational excellence among one or more of the participants that could then serve as an avenue to identify and share best practices among the peer group.

For more information, please visit our website at:  http://www.indiana.edu/~costben2/index.shtml

FMS Staff Changes

AVP-FMS:

• Sarah Lewis accepted the position of Administrative Secretary. She works with Joan Hagen and Mardi Leonard and replaced Becky Kindred who moved to Oregon.

• Kristin Martindale has accepted the University Records Management Assistant position, replacing Aaron Spelbring who moved to Arizona.
  
• Chivas Williams left AP’s part-time Professional Technical Operations job to take a fulltime position as a Classroom Technology Support Specialist with the Office of the VP of Technology.
  
• Changes on the AP Hourly Team: Steph Dillon and Jill Pierce have moved on and new hire Robin Todd joins Christina Green and Jenny Moore in processing clean invoices approximately 20 hours per week.

• Rajamani Saraswathi (Sara) is the new Cost Analyst Officer in Cost Accounting. Sara’s prior experience in the private sector with Cummings Inc. and other companies will prove to be very beneficial.

• The new FMS Training and Documentation Specialist is Tracey Mui who came from the Student Financial Assistance Office. Tracey replaced Sheena Kindred who moved to Oregon.
  
• Customer Service welcomed Lora Monix to their team in August. Coming from Optometry, she replaced Greta Carter who took the IU early retirement June 30th.
  
• Also retiring June 30th was Harriet Fierman, manager of the Kuali Financial System Implementation. Mary Byrde will oversee the upcoming implementation.
  
• In Payroll, Lisa Walker became Lisa Hays this summer. Congratulations on your marriage, Lisa.

• Jason Lett has joined the Capital Asset team as the new Asset Inventory Coordinator, replacing Juanita Matlock, who retired June 30th. Jason comes to our department from UITS where he was their inventory coordinator.