If a check is created for a future event and the disbursement is not needed the check must be cancelled. Tearing up a check does not void the payment. Until the right steps are taken the university's liability remains indefinitely either through outstanding checks or unclaimed property. It is the department's responsibility to recover the funds through the check cancellation process.

Do not reissue a payment through the separate invoice or disbursement voucher without first cancelling the original check (if the payee has changed) or verifying it is stale.


Document Information:
Filename: kb-288
Date: 07/10/2009
User: pjtaylor