In the From zone, enter the account, object code and amount you wish to move.

In the To zone, enter the account number, object code and amount you where you wish to have the charges reflected. (If the expense will remain in the same parent account and you merely wish to distribute it to a sub-account, enter the same account number that appears in the From zone.) Once you have entered this information into the To zone, make sure your cursor is resting on the transaction line where you wish to add sub-accounting. Select the Sub-Account button to bring up the sub-account window. Enter the sub-account number to be charged, into the sub-account field.

If you are correcting an error, the general error correction document should be used. The transaction will be completed in the same manner, however the general error correction document requires the user to provide a prior document number. This ensures that an appropriate audit trail is provided. The general error correction document is always preferred over the distribution of income/expense document when dealing with Contract and Grant accounts.

It is important that the appropriate document be used for your transactions. If you are uncertain about which document to use, contact the FMS Support for assistance.

Document Information:
Filename: kb-164
Date: 06/06/2008
User: ptaylorr