| The following conditions must be met before assets can be merged:
The merged asset must result in a true system and meet the university capitalization threshold for moveable equipment.
(See Financial Policy I-150 Capitalization of Moveable Equipment)
(See CSOP 8.0 Capitalization of Moveable Equipment.)
Only assets with the same depreciable life can be merged.
Only assets that were created within the same fiscal year can be merged.
Assets that are federally owned should not be merged into assets that are university funded, or federally funded.
Federally owned object codes are as follows:
| Description |
Object Code |
| Capital Equipment Fed Owned |
7031 |
| Computer Equipment Fed Owned |
7036 |
| Intangible Software Fed Owned |
7263 |
| Transfer-in Capital Fed Owned |
7731 |
| Moveable Fabricated Fed Owned |
7531 |
An asset merge should not be issued until all pending transactions for both the target asset and the asset to be merged have been approved. To confirm if pending transactions exist, go the Capital Asset Maintenance Screen in FIS and click on the Document Button.
Different asset categories such as moveable equipment and fabricated equipment cannot be merged together.
An in-progress fabricated asset cannot be merged to a completed fabricated asset. An in-progress fabrication is identified by the asset type of "40000". It is acceptable to merge an in-progress fabrication asset with another in-progress fabrication.
An in-progress moveable asset with an asset type (40004) cannot be merged into a completed moveable asset. The in- progress asset should have the asset type code set to that of the target asset before merging the asset. It is acceptable to merge an in-progress moveable asset with another in-progress moveable asset.
The owner account on the asset to be merged should match the owner account of the target asset. When they do not match, an Asset Transfer Document should be processed so the owner accounts match.
The target asset must be an active capital asset in FIS.
- Merge an asset to be a single individual asset.
- Merge an upgrade that extends the life of the target asset.
- Merge an asset to be a single individual asset.
Upon physical inspection, if it is determined that two or more assets have been created that should be combined (merged) into one asset, the asset representative should contact their Campus Capital Asset Office to process the merge. The organization will need to provide the following information:
- Why the asset needs to be merged.
- IU tag number the asset will be merged into.
- Merge an upgrade that extends the life of the target asset.
If an upgrade meets one of the items listed below it may be merged (capitalized). Otherwise the upgrade should be expensed and therefore should not be merged into an existing asset.
- A substantial increase in the functionality of the equipment which allows it to function or perform tasks it was previously incapable of performing.
- A substantial increase in the efficiency of the equipment, that is, an increase in the level of service provided by the equipment without the ability to perform additional tasks.
- An extension of the estimated useful life of the equipment.
If you feel an asset should be merged that does not meet the outlined conditions please contact your Campus Capital Asset Office.
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